To streamline the system and check the errors and omissions in accounts, the Finance department has asked all the head of the departments (HODs) to direct respective DDOs to prepare the bills duly completed and filled in with all the necessary entries before signing and presenting them at the treasuries.
As per a circular issued by the Finance department, the Accountant General, J&K, Srinagar has brought to its notice that various types of omissions or errors of accounting nature are being detected during the compilation of monthly civil accounts, which ultimately has a bearing on the finalization of accounts of the state.
“The Accountant General, J&K pointed out that accounting errors which are mainly made at the DDOs level during the course of preparation of bills includes incorrect classification recorded on vouchers, wrong DDOs fed in SOPs/Wrong DDO codes given in SOPs, the amount of Budget/Allotment of Budget not recorded in the bills and classification is not recorded in the bills,” the circular said.
“In view of the above, to streamline the system and curb the practice of recurrence of errors and omissions in accounts, all the HODs are requested to direct the DDOs working under their Administrative control, to prepare the bills duly completed and filled in with all the necessary entries before signing and presenting them at the treasuries for payment,” it said.
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